After many years of being in the wedding business, we have picked up quite a few tips that you may find helpful when planning your wedding. We hope that you will find these tips useful. Even though we're a Disc Jockey business we see the behind the scenes that take place on most of the weddings we do. Hope these pointers help in making the planning a little easier. Part 2 will be posted in a couple of weeks.
Always order 25 extra than what you think that you will need. Just in case you forgot someone. It is very costly to go back and reorder 25 later.
On your Response Card, in addition to having a line for guests to mark that they will be able to attend. Make sure to also give a place for them to put if they are unable to attend.
Number your guest list. Then as you are addressing your invitations, put the number that corresponds on your list on the bottom back corner of the response card. You would be surprised at how many guests forget to put their names on the response cards. If you get one that has no name, all you need to do is flip over the card and look at the number. Then match it up with your guest list and your mystery guest is solved!
TIME BETWEEN CEREMONY & RECEPTION
It is important not to make your guests wait too long from the end of your ceremony to the start of dinner. Even if you put that, your reception is to start later, 90% of your guests will still go directly to the reception. Your guests will start to get impatient if they have to wait too long. Always think from your guest’s perspective. Most planners state that you should not start your reception any longer than 1 hour from the end of your Ceremony. And remember, your guests will be at the reception for about an hour before the Bridal Party arrives. The Bridal Party generally arrives at the Reception about 10 minutes before the start of dinner, right before the end of Cocktails.
Assigned seating is generally the best way to go. It may be a challenge to do this, but very much worth the effort. When you have general seating, it is human nature for guests to leave spaces in between themselves and another guest. If you have a family of 4 that arrives a bit late, chances are they will not be able to sit together.
When planning your seating arrangements it is always important to make sure that your DJ, Photographer and Videographer are all seated at the same table and also in the same room as your guests. Your wedding professionals will be coordinating your events of the evening as they dine. There are a few reasons as to why they all should be in the same room as you and your guests. From the Photographer and Videographer standpoint, quite often during dinner something impromptu can occur, if they are in another room they will not be able to get the footage of what is happening. From the Disc Jockey's standpoint, because we provide music during your dinner hour Put your Place Cards in alphabetical order and not by Table #'s.
Seat your younger guests closest to the dance floor.
Head Table - The easiest and best way to seat your Bridal Party is to put your Bridesmaids on one side and the Groomsman on the other. If you have ever seen a Bridal Party that has been seated by couples two things generally take place. Immediately after dinner, they all move so that they are sitting in the way mentioned above. In addition, during dinner the Bridesmaids are leaning back in their chairs to talk with the other ladies and the Groomsman are leaning forward doing the same. They feel more comfortable in groups.